Though number of applications is provided online with the help of Office 365, most of the users find it difficult to work with the data controlled by external server. Inaccessibility of data associated with applications of Office 365 may tremendously hinder the organizational growth and will bring negative impact. To ensure that data are always available in local system, user can export Office 365 mailboxes to PST making it accessible in MS Outlook. As Outlook is a desktop-based client, the file is stored locally thereby increasing security.
Need to Export Office 365 Mailboxes to PST
As we know that Office 365 is a cloud-based service, many scenarios that can be considered related to the inaccessibility of Office data are:
- Issue related to login of Office 365 account
- Office 365 Server broke down or under maintenance
- Accidental Failure of IT Infrastructure
- Service of Office 365 not available
- Security Breach & Risk of Cloud-stored data
- Discontinuity of Office 365 service
To avoid such mishaps, users of Office 365 can export their mailboxes to PST file and access the data without fail in MS Outlook profile.
How to Export Office 365 Mailboxes
- Using eDiscovery Feature of Office 365
Office 365 supports an in-built feature i.e. eDiscovery that facilitates users with a search option for searching mailboxes in organization that looks for emails containing the keyword specified. Exchange In-Place eDiscovery can be used by administrator to conduct searches on folders like inbox, archived mailbox, tasks, etc. using EAC (Exchange Administrative Console). After searching, it will export the search results to a PST file.
Note: This method will only export the mails with particular keyword specified in e-Discovery and it is mainly used for investigation purpose.